When purchased materials are received by the utility they should be:

When purchased materials are received by the utility they should be:

• A. Counted and checked against the purchase order
• B. Inspected for color
• C. Stored immediately
• D. Noted and logged against the PO

Answer: (A)

When materials arrive, you verify the shipment by counting the items and checking them against the purchase order (and packing slip). This ensures you received exactly what was ordered in the right quantities, catching errors, substitutions, or shortfalls before the items enter inventory or are paid for. It also creates an accurate record for inventory management and helps prevent downstream problems in operations that rely on having the correct parts and materials. Inspecting only color or storing immediately without verification can miss real mismatches or damaged items, and simply noting the shipment against the PO doesn’t confirm that the quantities and items match. So counting and checking against the purchase order is the proper first step.

When materials arrive, you verify the shipment by counting the items and checking them against the purchase order (and packing slip). This ensures you received exactly what was ordered in the right quantities, catching errors, substitutions, or shortfalls before the items enter inventory or are paid for. It also creates an accurate record for inventory management and helps prevent downstream problems in operations that rely on having the correct parts and materials. Inspecting only color or storing immediately without verification can miss real mismatches or damaged items, and simply noting the shipment against the PO doesn’t confirm that the quantities and items match. So counting and checking against the purchase order is the proper first step.